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Smartsheet Contributor Joe Weller on Nov 13, 2017
Now that email is prevalent for business communication, memos may seem like relics of the past. However, a business or other organization will use a memo, or memorandum, for internal communication, often when the message included is highly important and requires a formal presentation, such as notification of policy changes or organizational directives. A memo looks similar to a business letter, which is typically a vehicle for formal external communications, but the format is slightly different. Unlike a letter, a memo does not include salutations, but it does state the recipient, date, and subject as well as who is sending the memo. The body of a memo may include a brief opening statement, persuasive arguments to back up the provided or requested information, and a list of any attachments. Since business memos are used less frequently and for more formal matters, as they command the attention of readers in a way that a basic email message may not.
You can save time by creating a professional memo from a template. Below you’ll find several template options that you can download for free, including an interoffice memo, confidential memo, and more.
Business Memorandum Template - Word
This memo format template provides an outline to help ensure that you include key information. You can use this versatile template for a range of message types. It’s designed to look professional, and will help you convey the importance of the included content.
Not to be confused with a private placement memorandum or credit memo, a memo letter is a type of business letter used mostly for internal communication within a company, organization, or school. SimpleMMO is a lightweight, text based massive multiplayer online role playing game. Traverse the world with strange, funny, serious, and downright ridiculous adventure texts with every step that you take. Here is a format you can use to create business memos: Memorandum. To: Include recipients' name From: Include your name and title Date: Month Day, Year Subject: Subject of the memo A memo requires no salutationBody of the memo Start with a direct and brief introduction that states the reason for writing the memo.Provide concise but detailed information to the reader. Memo is an abbreviation for memorandum.A memo is a brief, written communication, especially in a business setting. Memos are used for 'internal' communications within an organization. While they are considered 'informal,' they are formal in the sense that they are written and documented communication within the organization. Some may choose a very plain and simple memorandum format and some may option to use the other format of a memo. There are lots of memo writing samples that may be referred on the internet and here is a step by step procedure on how to make a memorandum sample: 1. Get all the needed information needed for the memo template sample.
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Office Memo Template - Google Docs
This is a classic internal memo template designed for Google Docs. Save the template to your Google Drive account and easily share it with a team, office, or department. The basic layout of this office memorandum template makes it appropriate for either semi-formal communication or more formal documents.
Confidential Memo Template - Word
If your memo includes confidential information, use this template to clearly state and emphasize the sensitivity of the message. You may also want to include a statement at the end of the memo explaining the confidentiality terms that you expect readers to follow. For legal and ethical reasons, it is important to be clear about confidentiality, even with internal communications.
Company Memo Template - Word
Create a Word memo template tailored to fit your company’s image. You can list a company name prominently at the top of the template, add a logo, include business details such as address and website, and adjust colors to suit your needs. Keep the style simple to make a strong impression without distracting from your message.
Simple Memorandum Template - Google Docs
This simple memo template provides blank spaces for quick and easy formatting. You can use it in a range of settings, from urgent matters to routine announcements, and adjust the template as needed to personalize it or add sections.
Interoffice Memo Template - Word
In addition to formal communications, use an interoffice memo when you want particular formatting that email doesn’t accommodate. You may also want to be able to save the memo as a printable document. Follow the headings included in this interoffice memo or create your own to highlight key points.
Formal Memorandum Template - Word
You could use any of the templates on this page for formal matters, but this memorandum format template is reminiscent of a typical memo layout. Breaking the body of the memo into sections will help guide readers through the document, create clear transitions, and emphasize important facts and recommendations. When sending a formal memorandum as a hard copy, you may want to add handwritten initials along with your printed name.
Executive Approval Memo Template - Google Docs
An executive memo seeks approval from decision-makers in order to resolve issues related to business projects. Keep this type of memo brief, but you should include necessary details and clearly state concerns in order for management to make informed decisions. This approval memo template includes options for an executive to approve, disapprove, or follow up on the matter.
Colorful Memo Template - Word
If you want a colorful design for your memo, this template offers a border option that frames the memo to create visual interest. Adding color while maintaining a professional style may grab the reader’s attention without distracting from the written content. You can customize the colors to match your taste and business needs.
Understanding Types of Memo Templates
Templates are available for a variety of memos, however, it’s helpful to know what you’d like to accomplish first before downloading too many options. A business memorandum should not be confused with a credit memo or a memorandum of agreement. A seller issues a credit memorandum to a buyer after they have made a purchase in order to reduce the amount owed or cancel the transaction. A memorandum of agreement, also called a memorandum of understanding (MOU), is similar to a contract and may or may not be legally binding, depending on the terms. An MOU describes the terms of a working partnership between two parties. Another type of memo is a private placement memorandum, which is a legal document businesses give to prospective investors when selling securities.
In contrast to memorandums that serve as legal documents, contract agreements, or invoices, business memos are communication tools used within companies, universities, and in government settings. They are often referred to as internal memos, which is somewhat misleading since all memos used in business settings are typically for internal communication. Some people may also describe business memos as office memos or interoffice memos within an organization. Other memorandum types include policy and operational memos, which provide top-down directives to employees about changes in policies or operations.
Tips for Creating Effective Memos
Since a memo is a form of formal communication, presentation is important. Here are some tips to keep in mind when writing a business memorandum:
- Style Matters: Choose an appropriate design for your memo based on the setting in which it is being used and the message it conveys. In some cases, adding color may capture a reader’s attention or help emphasize an important section of the memo. You can also include headings to draw attention to important points.
- Be Concise: To help ensure that your memo is read and understood, its purpose should be clear and the language objective and concise. List the subject of the memo in the heading, and begin the body of the memo with a clear statement of purpose.
- Choose Topics Carefully: Make sure the message you are sending is appropriate for a memo and doesn’t contain sensitive information that you should handle differently. For example, you would not send a memo to someone to let them know you are terminating their employment.
- List All Recipients: Send copies to anyone affected by the memo, and list all recipients, especially if you are sending a formal memorandum.
- Proofread: As with any formal business communication, check your memo for errors before sending it. Important messages will be more impactful if they appear professional and polished.
When working from a template, you can also customize a memo by adding a company logo or making other adjustments so that it represents your business culture and industry standards.
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Simple Memorial Tattoos For Mom
Email is easy, but you may still need to write an official memo now and then. If you're a bit rusty about what format to use for a memo letter, go ahead and download our free Memorandum Template. Not to be confused with a private placement memorandum or credit memo, a memo letter is a type of business letter used mostly for internal communication within a company, organization, or school.
A memorandum may be used to make a request, announce an upcoming meeting, or communicate some important facts. Download the memo template below, or continue reading for some tips about how to write a memo and to see the sample memo format.
The Vertex42 memo templates below can be downloaded for free and customized for use within your organization. Please note that the files should not be placed on any public server accessible via the internet.
Author: Jon Wittwer and Brent Weight
License: Limited Use (Applies to all the sample memo letters on this page).
Required: Microsoft Word® 2007+
Download⤓ Word (.docx)⤓ Google Docs
Use this free memorandum template when the context of the memo or the types of recipients would require it to be more formal. Note that a formal memo would list all the recipients. A serif font like Times New Roman generally makes a letter seem more formal as well.
Download⤓ Word (.docx)⤓ Google Docs
The sample memo letter is for more casual occasions such as within volunteer organizations. You may not need to list all of the recipients in a casual memo. You might also be more creative with fonts and images (but don't get too carried away with that).
Sample Memo Letter
From: [Person and/or Department issuing the memo]
Date: [Date Sent]
Subject: [Subject of the Memo]
[Opening – Get to the point in the opening paragraph. Keep things simple and short. Make it easy and fast to read.]
[Summary – Provide enough background so all readers understand the history, but again, keep it simple.]
[Conclusion – End with a call to action.]
CC: [Send copies to anyone affected by the memo.]
Attachments: [List any attachments to the memo. Only list items referred to in the body of the memo.]
Using the Memorandum Template
Changing the Theme
We created the memorandum template and sample memo letter as .DOCX files for Word 2007+ so that you can easily modify the theme and styles. To change the theme, you can go to Page Layout > Themes to pick a different set of fonts for the entire document. For more information about themes and styles, you can look up those topics via the help system (F1).
Emailing a Memo
Email is easy and is great for informal communication - reminders about lunch parties or missing cell phones. For more formal or official communication, use a memo format.
A memo letter can still be sent by email. Copy your memo into the body of your email and include the official memo as an attachment.
Tips for Writing a Memo
Say what you need to say in the most concise and clear way possible. That isn't always easy, but everybody will appreciate not having to read a long memo.
For tips about how to write the body of the memo, see the guidelines included in the sample memo letter above.
- Make sure you send copies of the memo to anyone affected by it
- Consider email for informal messages or announcements
- If the situation is very formal, or the recipient is several pay grades above you, it may be more appropriate to use a formal business letter.
Memo Resources and Writing Aids
- Additional Writing Tips (.pdf) at www.fsb.muohio.edu - More guidelines to help you format a memo.
- Example Memo at owl.english.purdue.edu - This site lists a business memo sample with some more writing tips.
Simple Memorandum Of Agreement Sample
Other Free Memo Templates
Simple Memo Template
The Microsoft Office® template gallery has a few memos to choose from. They don't give guidance on how to write the memo, but seeing the different formats may be useful.
Simple Memo App
You can also find memo templates by opening up Word and going to File > New and searching for 'memo' in the search field. There are few different designs available that way.