Memo Word

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The following documents offer some suggestions for drafting a predictive legal analysis. The suggested format for a law office memorandum, structure for a working draft, a sample memorandum, and an advanced sample memorandum exemplify a conventional structure, highlighting a specific legal question and its answer, followed by a recitation of legally significant facts – the facts upon which. Memo Word is The Best Vocabulary Building App and an easy way to learn any language - Spanish, Portuguese, Italian, French, German, Polish, Greek, Chinese, Arab, Turkish, English, Japanese, Czech, Portuguese, Polish, Irish, Korean, Danish, Dutch, Norwegian, Finnish, Croatian, Swedish, Azerbaijani, Georgian, Latvian, Lithuanian, Estonian, Armenian, Kazakh, Ukrainian, Uzbek, Tajik, Kyrgyz, Vietnamese.

Download a free Memo Template for Microsoft Word® and Google Docs

Email is easy, but you may still need to write an official memo now and then. If you're a bit rusty about what format to use for a memo letter, go ahead and download our free Memorandum Template. Not to be confused with a private placement memorandum or credit memo, a memo letter is a type of business letter used mostly for internal communication within a company, organization, or school.

A memorandum may be used to make a request, announce an upcoming meeting, or communicate some important facts. Download the memo template below, or continue reading for some tips about how to write a memo and to see the sample memo format.

Memo Templates

The Vertex42 memo templates below can be downloaded for free and customized for use within your organization. Please note that the files should not be placed on any public server accessible via the internet.

Author: Jon Wittwer and Brent Weight
License: Limited Use (Applies to all the sample memo letters on this page).
Required: Microsoft Word® 2007+

Download

⤓ Word (.docx)⤓ Google Docs

Description

Use this free memorandum template when the context of the memo or the types of recipients would require it to be more formal. Note that a formal memo would list all the recipients. A serif font like Times New Roman generally makes a letter seem more formal as well.

Download

⤓ Word (.docx)⤓ Google Docs

Memo Word Docx

Description

The sample memo letter is for more casual occasions such as within volunteer organizations. You may not need to list all of the recipients in a casual memo. You might also be more creative with fonts and images (but don't get too carried away with that).

Sample Memo Letter

This sample memo format includes some tips about how to write your memo. These tips are also included in the memorandum template.
Memo

Memo Wording

Memorandum

To: [Audience]
From: [Person and/or Department issuing the memo]
Date: [Date Sent]
Subject: [Subject of the Memo]

[Opening – Get to the point in the opening paragraph. Keep things simple and short. Make it easy and fast to read.]

[Summary – Provide enough background so all readers understand the history, but again, keep it simple.]

[Conclusion – End with a call to action.]

CC: [Send copies to anyone affected by the memo.]
Attachments: [List any attachments to the memo. Only list items referred to in the body of the memo.]

Using the Memorandum Template

Changing the Theme

We created the memorandum template and sample memo letter as .DOCX files for Word 2007+ so that you can easily modify the theme and styles. To change the theme, you can go to Page Layout > Themes to pick a different set of fonts for the entire document. For more information about themes and styles, you can look up those topics via the help system (F1).

Emailing a Memo

Email is easy and is great for informal communication - reminders about lunch parties or missing cell phones. For more formal or official communication, use a memo format.

A memo letter can still be sent by email. Copy your memo into the body of your email and include the official memo as an attachment.

Tips for Writing a Memo

Say what you need to say in the most concise and clear way possible. That isn't always easy, but everybody will appreciate not having to read a long memo.

For tips about how to write the body of the memo, see the guidelines included in the sample memo letter above.

Other tips:

  • Make sure you send copies of the memo to anyone affected by it
  • Consider email for informal messages or announcements
  • If the situation is very formal, or the recipient is several pay grades above you, it may be more appropriate to use a formal business letter.

Memo Resources and Writing Aids

  • Additional Writing Tips (.pdf) at www.fsb.muohio.edu - More guidelines to help you format a memo.
  • Example Memo at owl.english.purdue.edu - This site lists a business memo sample with some more writing tips.

Other Free Memo Templates

The Microsoft Office® template gallery has a few memos to choose from. They don't give guidance on how to write the memo, but seeing the different formats may be useful.

Memo

You can also find memo templates by opening up Word and going to File > New and searching for 'memo' in the search field. There are few different designs available that way.

Related Content

Memo word template

While email has replaced the memo for everyday fast and efficient communication in business, the traditional memo is still used for more formal communication and should still be part of your office skills training. As with business letters, memorandas (memos) have the same basic elements but vary in formatting. Varying the indentation of elements is one way of changing memo formats; indents can be varied by changing the tab stops. Word’s default tab stops are set for every ½ inch, but they can be changed and customized as desired.

Word’s Ribbon includes a command to display the date and time dialog box, which lets you insert and format the date and time displayed in a memo.

When formatting a memo with an attachment, type the word Attachment (rather than Enclosure) on the line below the typist initials.

Parts of a Traditional Memo

  • MEMO HEADINGS – Begin 2” from the top of the page. Typed in bold (including the colon). Press tab after the colon
  • MEMO TO– Name of recipient – separate name & title with a comma
  • FROM: Name of writer
  • DATE: month, day and year the memo was typed
  • SUBJECT: Subject of the memo
  • BODY: Usually begins 2 lines below the subject heading. This is your main body text for the memo.
  • TYPIST INITIALS: Self explanatory.
  • ATTACHMENT: Notation that there is an attachment

Traditional Memo Example

Getting Ready to Type:

First, create a new document in Word. Go to:

  1. Click File tab then click New or [Ctrl]+[N])
  2. Click on the single spaced blank document template to open it

Set Up the Memo

Turn on the Show/Hide Symbol

Your I-beam will be flashing at the top of the page which is the current insertion point. Now turn on the Show/Hike Symbol so you can see your paragraph and line space marks.

  1. Click the Home Tab > Paragraph Group > Show/Hide Button
  2. Click the View Tab > Show Group and select the Ruler Box to turn on the ruler. The Ruler will display.
  3. Press ENTER 5 times to begin the first line of the memo 2 inches from the top of the page
  4. Type MEMO TO: in all caps and bold and then tap the TAB key and then type Bill Branson and tap ENTER once.
  5. Type FROM: in all caps and bold and tap the TAB key twice and type Kelly Scorcer and tap ENTER once. A red wavy line will appear indicating that Word doesn’t recognize the name. You can ignore this.
  6. Type DATE: in all caps and bold and tab TAB twice.
  7. Click the Insert tab > Text Group> Insert Date and Time from the Ribbon to display the date and time dialog box.
  8. Click the third date format in the list.
  9. Make sure the Update Automatically box is checked so the date will update automatically the next time you open up the memo and then click OK.
  1. Complete the SUBJECT line and the remainder of the memo as shown below. Type the body of the memo using blocked paragraphs, and press ENTER 2 times between paragraphs
  2. Press ENTER 2 times after the last paragraph in the body, and type your typist initials in lowercase letters without periods or spaces.

Click the Save button and save your document as Bill Branson Memo in your folder.

Tip!: Don’t forget to Spell-check, proofread, and preview your document for spelling and formatting errors

Inserting Page Breaks

  1. Click the Insert tab > Pages Group > Page Break to add a new page into your document.
  2. Notice at the bottom of the page, it now says 1 of 2. Also notice the page break marker appears in the page.

Add the Attachment

Follow the directions below to add an attachment to the document:

  1. Scroll to the top of the second page and Click File > Open and and open up the announcement_start document.
  2. In the announcement_start file, tap CTRL+A to select the entire document. You can also do this from the Home tab > Editing Group > Select > All.
  3. Tab Ctrl C to copy the entire document.
  4. On the taskbar, click the Bill Branson Memo document to switch back to that document.
  5. Click the Home tab > Clipboard Group > Paste from the ribbon to paste the text on page 2 of your document.
  6. Click the Save button on the Quick Access Toolbar to save your file.
  7. Switch back to the announcement_start file and close it.

Learn how to prepare and format common business documents in Word by taking the Word 365 course officeskills.org.