Engineering Memo

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Engineering Memo Example to Communicate Technical Ideas

Everyone writes a memo at some point their life. This type of letter is written for non formal setting so it can be written in concise manner without having to worry too much about honorific and other aspects. When it comes to engineering, though, you have to make the content as clear as possible. Having an engineering memo example is great if you want to ensure you write the right one.

Guideline for Writing an Engineering Memo

College of Engineering / Department of Chemical Engineering / Academics / Undergraduate / Student Handbook / Technical Writing. Technical Writing. The Auburn University Department of Chemical Engineering has developed the following web resources to assist in developing written communications proficiency (as required by our ABET accreditation).

  1. N2 Engineering Science Question Paper And Memo In Author: Meier-2021-04-28-14-19-59 Subject: N2 Engineering Science Question Paper And Memo In Keywords: n2,engineering,science,question,paper,and,memo,in Created Date: 4/28/2021 2:19:59 PM.
  2. Engineers and scientists use memos to make requests, to give announcements, and sometimes to communicate reports. Memos that make requests or announcements are read quickly. For such memos, get to the point in the first paragraph-the first sentence, if possible. In other words, state what you want up front.

This type of memo is utilized so that one person can communicate a technical idea to another person easily. Since it involves the mechanism of a specific thing, precision is important. You do not want the recipient to get a different idea from what you mean in the memo. A guideline of engineering memo example is listed as below.

Communication memo example
  • State the purpose of your technical memo very clearly. It is important to wrap the idea in one short sentence and place the purpose below header.
  • If you need to present a long note, you can provide summary at the beginning of memo so recipient will understand its whole idea from the start.
  • Provide recommended action or suggestion for recipient so they will know what to the course of action needs to be taken.

Aspects of Engineering Memo

  1. Header

This is an important part of a memo. Header consists of sender, recipient, date of when the memo was written, and subject. It is used to identify the memo. In some institution, the memo has specific identifying number which is placed in the header.

  1. Memo’s purpose

Sender needs to write the purpose of writing memo so that recipient will get the gist of entire memo. It also makes the recipient more focused when reading the entire memo so that they do not stray from idea presented by sender.

  1. Elaboration

In any engineering memo example, a significant part would be dedicated for elaboration of idea. In this part the sender will delve into details about the technical ideas that they want to present. It is a part where sender may use technical terms and even specify some parts’ codes of a project that they are working on. This part elaborates the purpose section.

  1. Suggested action

To end the memo, sender is going to propose a suggested action that recipient should perform in response to technical elaboration that has been presented in the previous part. This part must be written as concise as possible.

An Example of Engineering Memo

There are many samples that you will be able to obtain in the internet. Each institution will also have different template for their technical memo. Generally, though, the technical memo will consist of four components mentioned in the previous parts. Memo is always going to be presented in one single page since it needs to be as short as possible.

An engineering memo example has the company logo on top of it then followed by a header. Underneath the header, you will find a summary of memo purpose. After that, the sender’s idea will be elaborated. In the bottom part you can see a section where sender writes recommended action.

The notes are supposed to be small reminders. Each note must have a theme. Writing an official memo is a powerful approach to communicating within a corporation. Although most memos are one page or less, do not forget to incorporate a summary paragraph at the end of the note if it is more than 1 page. Because they are meant to be read quickly, they usually go straight to the point, leaving out excessive jokes and personal information. Remove odd information to make sure the note is easy and easy to understand. You may be asked to write a memo about a presentation for staff members who could not attend, or you may be asked to write a memo about a presentation you want to present, almost as a proposal.
The purpose of a note is usually to share information in an office. The previous portion of the conclusion should incorporate any recommendations you have due to your trip. In the debut, briefly expose the problem, what it has done and its final conclusion. It does not make sense to tell someone to fix their part of the house, in case the foundations suffer fundamental damages. Include information about the costs, labor and resources you will have to carry out your idea, along with the benefits. Even if you intend to propose the ideal informally, however, it is a good concept to rehearse your proposal until you can deliver it with confidence. You may even need to produce suggestions for more research.
Expect to investigate a little if you need to provide compelling reasons why your company should invest money in team building. When a supplier is full of engineers, engineering solves the problems. You will know if your company pays above or below the market average. Several companies have several formats, so be sure to ask if there are any specific format problems that you should know about. The final product of a consultant depends on the essence of the query.
Reread the report to make sure you have covered everything. In general, select a memorandum format in case the visit report is a group of internal leadership members. Depending on the type of organization, visit reports are sometimes referred to as travel reports. Expose the facts and do not embellish the details, but make sure the report is understandable. Daily reports can also be used when the time comes for employee evaluations. Formal reports can also be preceded by a proposal. To create a travel report that is useful and appropriate, you need to use the correct format, style and tone.
You can consult the article here to find a detailed summary of IC 4017, and it will also give you the ability to better understand the current circuit. Although the issues discussed can be complex, the plan of your newsletter does not have to be bland. A suitable topic for a note is a brief statement of its purpose.
The correct format for the appointment will depend on the type of source you are quoting. The most used files will be those that should be considered active, and those that will not be mentioned as standard can be archived. Decide who needs to receive a duplicate of the note. The apology letters should avoid referring to sensitive personal issues, as they could be read by other people. The sender’s address must go on a particular line on the date as the first part of the information on the letter. Before you start, think about the information you should include. In case you do not have access to the data that demonstrates the demand for team training, you can offer anecdotal references.

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Technical Memo


The ChE Technical Memorandum is used primarily for simple experiments in which the methods (apparatus, procedure, and theory) are familiar to your readers. Imagine your primary reader as a busy manager who reads very quickly. This memo highlights the elements distinctive to your team’s experience with a particular lab. It focuses on results, your conclusions, and recommendations. The methods section gives context to your experiment, but it does not contain enough detail for the experiment to be duplicated.

Reminder: Write the bulk of your technical memo in the 3rd person. Also, use the past tense, except to describe equipment or to express facts that are always true. See FAQs for more guidelines on technical writing.

Note: This format is designed to cover different experiments in courses taught by different instructors. Depending on the course, experiment, and instructor, the contents of each section will vary in depth, detail, and emphasis.


The technical memo has seven sections:

1. Summary

The most important section of your technical memo is the summary. A well-prepared summary enables your reader to identify the contents of the memo quickly and accurately. There are two options for the summary. Check with your instructor about which one to use.

a. Enumerated summary. This summary concisely states the purpose, conclusions, and recommendations in an enumerated list.

b. Abstract (attached to the memo). The abstract is a condensation of the subject matter. It gives a quantitative summary of your procedure, results, and conclusions. Read more on the abstract.

2. Introduction

The introduction answers the questions: What were your goals?Why is this experiment important?

The introduction states your purpose or objectives. It also summarizes your basic approach to the problem, giving an overview of the procedures. If you had a design problem, the introduction restates the problem and its significance. The introduction may also include background on previous work.

3. Methods

The methods section answers the questions: What was measured? How was it measured? What was the theoretical basis of the experiment?
This section briefly describes the apparatus and procedures and specifies any modifications. A concise discussion of the theory (1-2 equations) is also included.
Note that this Methods section condenses three parts of the Research Report (the theory, apparatus, and procedures) because your readers do not need to duplicate the experiment.
However, your instructor may require that you refer to fuller descriptions of the apparatus, procedures, and theory in the appendix.

4. Results

The results section answers the questions: What data were collected? How were the data analyzed? What conclusions were drawn from the analysis?

The results section is a discussion that links your data analysis to your conclusions. It develops conclusions with reference to the figures, graphs, and tables of your analysis. Its depth and detail will vary according to your experiment and your instructor’s preferences.

5. Conclusions/Recommendations

The conclusions and recommendations section answers the questions: What were the tasks? What were the most important conclusions and recommendations developed from each task?

Your results section has already stated your conclusions, but they are buried in the discussion. This final section re-presents them so they are accessible to someone reading quickly.

6. Appendices

The appendices of the technical memo generally include raw data and sample calculations. Some instructors may also require a discussion of safety issues, fuller descriptions of the apparatus, fuller descriptions of the procedure, derivatives of theory, an effort report, and other assignments specified by your instructor.

7. References

Your text should cite all sources used, including the lab handout. References should be listed at the end of the appendix using APA documentation style. NoodleBiB (UT Library) will generate the reference list for you. For example, you may cite a source like this in the text (Henry, 1998). The reference would look like this:


Henry, J. (1998, Summer). Liquid-Liquid Extraction. Lab Handout ChE 264, The University of Texas at Austin.

Engineering Memo Sample

The body of the technical memo (from the Introduction through the Conclusion) should be no longer than four single-spaced pages, including figures and tables. The four pages should include approximately two pages of text.

Template for the Technical MemoDownload

Engineering Memo Template

Follow the Technical Memo template in preparing your assignment. Instructions are in square brackets [like this]. If you cut-and-paste your writing onto a template, it helps if you (1) save a copy of your work as “text only.” and (2) transfer the “text only” version to the template. That way, you avoid importing new formatting.

Engineering Memo Cover Page

Example Download