Like most forms of writing, memos come with so many rules, instructions, and suggestions that it's easy to forget a few. Since we've already addressed the dos and don'ts of how to write a memo, let's take a moment to look at these rules in practice.
- How To Write A Professional Memo
- Business Memo Examples Assignment
- Business Memo Example
- Business Strategy Memo Example
While reading over the below memo examples, pay special attention to the key features of a memo. Ask yourself the following questions:
- A memo (also known as a memorandum, or 'reminder') is used for internal communications regarding procedures or official business within an organization. Unlike an email, a memo is a message you send to a large group of employees, like your entire department or everyone at the company.
- Business memos about changes in company policies can be given to all the employees and also placed in an area which is visible to all. When Announcements Need to be Made. When making important announcements, such as the promotion of old employees or the introduction of new employees, giving a business memo would be appropriate.
- Is it addressed to the right audience?
- Does the subject line accurately convey its contents?
- Does it anticipate and address potential objections?
- Is it formatted clearly and consistently?
When considering each memo's main text, pay close attention to the structure. The opening paragraph should restate the memo's purpose indicated in the subject line. Subsequent paragraphs should build on this opening statement and explain the memo's purpose in detail. Unnecessary information should be removed, and word choice should remain straightforward and professional.
Memo Example 1: A General Office Memo
A summary is an option if your business memorandum takes more than one page to deliver all the necessary information. The summary should be an overview of the main points you address in the memorandum, and it is recommended that you format it with bulletins.
To: All Staff
From: The Manager
Date: May 27, 2010
Subject: Inappropriate use of time on Google Doodle games
How To Write A Professional Memo
It has come to my attention that many in the office have been spending time on the Google home page microgames. This memo is a reminder to use your work hours for work.
According to a recent article, the estimated daily cost of people collectively playing these games instead of working is over $120 million—which is calculated based on the daily average increased time spent on the Google home page (36 seconds).
If these estimates are applied to our 600 office employees, this results in a nearly $700 weekly loss.
This is a conservative estimate considering the extensive discussions that occur about beating the office's current high score. The extra cost quickly adds up.
Of course, we don't want you to view our organization as a place of drudgery and draconian rules. I encourage a fun and competitive environment, and I recognize that we certainly won't be profitable if you are unhappy or dissatisfied with your jobs. This is just a reminder to be careful with your use of company time.
Wright, Tony. (2010). The Tragic Cost of Google Pac-Man – 4.82 million hours. Retrieved May 26, 2010 from: https://blog.rescuetime.com/2010/05/24/the-tragic-cost-of-google-pac-man-4-82-million-hours/
Memo Example 2: A Departmental Memo
To: Computer Programming Division
From: Vice President Lumbergh
Date: February 19, 2016
Subject: Attaching cover sheets to TPS reports
Business Memo Examples Assignment
This is to remind the division that, starting today, we are now filing all Testing Procedure Specification (TPS) reports with new cover sheets.
The reason for this change is simple. In addition to a new format, the cover sheets provide a summary of the report as well as the updated legal copy. The new cover sheets also include Initech's new logo.
Though this change may initially seem like a headache and an extra step, it is necessary to include the new cover sheets due to their updated information. Failing to do so will result in a confusing and inaccurate product delivered to our customers.
Please be sure to follow this new procedure.
Business Memo Example
Vice President Lumbergh
By following these memo examples and addressing your audience in clear, concise language, you'll be able to effectively communicate with your coworkers in all your correspondence.
Business Strategy Memo Example
A business memorandum is also well known in the name of memo which is used in business communication as a written format. The business memo has a large number of users in every kind of business organization. So to concept the idea about business memo we are giving here some practical business memo example.
Some business memo example is given below:
Business Memo Example -1
Woodland Apparels Limited
June 6, 2004
On suppression and partial modification of any previous office orders, memos, or else, the Management of Woodland Apparels Ltd. Smooth Apparels Ltd. and Big Zero Apparels Ltd. has decided the following for onward maintenance by all concerned:
The Commercial Invoice out of the bounce of exp dox must have an entry and channel through the Corporate Accounts Department. Commercial And/or concerned Department (s) will follow the same by making an entry of all the export-related papers and documents to the Corporate Accounts Department for meeting the departmental & functional requirements.
As such the Head of Corporate Accounts Dept. will prepare and maintain an updated report regarding the entire export for submission to the undersigned / Management for approval and/or other necessary purposes.
Hence all the executives concerned are advised to maintain this order present accordingly that ears an instant effect from day one of issuance of the same while the failure of compliance will inevitably be warranted with disciplinary action forthwith.
For & on behalf of,
MIS Woodland, Smooth & Big Zero Apparels (all inc.)
(Enger, Qazi Galive A. Sattar) General Manager
Distribution : (For acknowledgment & strict compliance)
Business Memo Example -2
WOODLAND APPARELS LIMITED
June 7, 2004
On suppression and partial modification of previous standing office orders, memos, or else (if any) the management of woodland Apparels Ltd. Smooth Apparels Ltd: and Big Zero Apparels Ltd. has decided the following administrative decision with regard to any appointment exempting the operators, temporary and/or casual, and/or non-fixed salary based workers for onward & strict maintenance by all concerned.
Firstly the concerned Department will seek & obtain application- along with required certificates from the eligible & deserving candidate for the post while meeting the requisite criteria.
Secondly, the concerned Head of Department will arrange to hold an interview and justify the candidature and only after satisfaction, forward the same to Mr. Golam Rosul, ED. with a recommendation for due consideration for appointment.
Thirdly, in this stage of processing the application form should be placed before MD. by Mr. Golam Rosul, E, D. for FINAL APPROVAL for the appointment of else whatsoever.
Fourthly, it will the sole responsibility of Mr. Golam Rosul, E.D. to get the appointment duly signed/ approved by MD.. & as such respective personal files will be opened which should be forwarded to Mr. Md. Fazlu Haque, Executive, Corporate Admin. Det. for record & well prescription & strict maintenance properly. &
Finally, in coordinating the entire process. Mr. Md. Fazlul Haque, Executive, Corporate Admin. Det. will be always in close touch with Mr. Golam Rosul, ED., to administer leave salary, promotion, etc. & other administrative matters strictly.
Consequent to this order in force, all concerned are hereby advised to adhere to the same categorically from now on while also regularize all the previous appointments so far made precipitately without complying with any standard process. Any irregular appointment devoid of compliance of this order will be treated instantly as NULL & VOID.
This will have retrospective effect as may be applied whatsoever failure of compliance will inevitably be warranted with necessary action forthwith.
For & on behalf of,
MIS Woodland, Smooth & Big Zero Apparels (all inc)
(Enger, QuaziGalive A. Sattar)
Distribution: (For acknowledgment & strict compliance)
Every business memorandum used for a particular purpose. Given the above business memo example so that anyone can get an idea about structure, language, and another thing of the business memo.
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